There are so many options and choices available today that it is very difficult to choose the right business printer for your office or organization. But all that choice means that within reason, and of course your budget, you really can get the business printer you need. Price is a primary consideration, but after that it really does come down to what you need your business printer to do. The way to figure that out is to first determine your current and projected printing and photocopying needs.
What are your needs?
Do you just do primarily black and white printing, or do you have a regular need for in-house colour documents? Colour is nice to have, but is it a need, today or tomorrow? Are your printing jobs small or large, simple or complex? These factors will help determine the size and capacity that you need in a business printer. Are you printing things like spreadsheets or do you use a lot of graphics? How fast do you need your printing done and do you have a rough idea of weekly or monthly printing volumes so that you can make a good projection? All of these issues need to be factored into your business printing decision, even before you start shopping around.
Which type should you buy?
When you do start checking out the business printer market, you will find a number of general types of business printers on the market. This will also help you find and buy the right business printer to meet your needs. There are many different choices when it comes to office photocopiers. How you choose will depend on how much you have to spend and your business printing needs.
Tip #1: Cheap but effective
Desk-top business printers are some of the cheapest office printers on the market. Their advantage is cost and size and every employee can have one. Portable printers are another inexpensive printing option and they are so small and efficient office printers that you can take them home or on the road with you. They are great for business travellers and many of them can collapse so that you can fit them into your luggage.
Fun Fact: The other cheap option for business printers is the standard black and white printer. These are great for smaller offices or ones where the printing needs are not complex. They are not expensive to buy or lease and they are simple to operate and maintain.
Tip #2: Second wave business printers
The current generation of business printer that is in operation in offices today are laser and LED printers. Both use a light source to project an image onto a rotating drum, which then transfers toner to the paper. They are fast and reliable, and while they are not cheap they are very useful for sharing and networking. They don’t cost a lot to run. Inkjet printers are at the lower level of this type of printer, but they are great for small businesses in particular and they work by squirting liquid ink through a pinhead.
Fun Fact: Inkjet business printers are also useful when it comes to printing brochures and for any documents with graphics.
Tip #3: Moving on up to the next generation of business printers
In this category you will find colour printers and the newest type of business printer, the all in one models. Colour printers are expensive to lease or buy. They also costa lot to operate because the toner for the individual colours are not cheap. But if there is a need for printing brochures and promotional material with lots of graphics, it might be the one for you. All in one business printers are the top of the line when it comes to your business printing options.
Fun Fact: These types of printers can print, scan and send documents to a USB, e-mail folders or a cloud. They offer full connectivity and networking and can meet all of your business printing needs in one place if you can afford them in your budget.








